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The Yankee Toys By-Laws

 

Table of Contents

* Cover Page

* Article I: Name

* Article II: Purpose

* Article III: Membership

* Article IV: Meetings

* Article V: Voting and Quorums

* Article VI: Management

* Article VII: Officers and Elections

* Article VIII: Duties of Officers

* Article IX: Member Suspension

* Article X: Amendments

* Article XI: Standing Committees and Representatives

 

"BYLAWS"

 

September 1999

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ARTICLE I: Name

The name of this club shall be Yankee Toys

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ARTICLE II: Purpose

The purposes of this club as organized are:

1. To socialize with other members and other clubs.

2. To explore, maintain, preserve and enjoy, with our fellow club members

the off-highway portions of our states.

3. To be readily available, when called upon, to help in emergencies where

our 4 wheel drive vehicles and personnel are needed.

4. To support the Toyota Land Cruiser Association, Inc.

5. To support "regional 4WD associations".

This club shall operate without profit, shall be nonpartisan and

nonsectarian.

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ARTICLE III: Membership

Section 1: Voting Members

Persons seeking membership in this club as regular voting members must meet

the following requirements:

1.        Must be sponsored by a club member in good standing or request membership in the club

2.        Own a Toyota Land Cruiser or a Toyota truck with 4 wheel drive or other 4 wheel drive vehicles as allowed.

3. Be a legally licensed driver, at least 18 years of age.

4. Must show proof of adequate 'in-force' vehicle insurance.

5. Participate in club functions as follows:

o Drive your 4WD vehicle in two club sponsored functions.

or

o Attend two club general meetings.

Exception: One non-driving club function may be substituted for

one vehicle function.

6. Must agree to join the Toyota Land Cruiser Association, Inc. if your

vehicle is manufactured by Toyota or provide proof of membership in TLCA.

7. Agree to pay the club dues as set forth by the club at the Annual Meeting.

The above requirements must be met within a one year period.

The prospective regular member will become eligible for vote at the next general meeting.

The prospective member will be temporarily excused from the meeting at which

he/she is nominated for membership.

New members are voted in by a 2/3 vote of the members present at the general

meeting.

 

Section 2: Associate Members

By nomination of the Board of Directors and by majority vote of the

membership, any suitable person or business may be elected to Associate

Membership in the club, shall pay the same dues as regular members, shall

not be entitled to vote, and shall not be entitled to hold any office of the

club.

Section 3: Honorary Members

Will be nominated by the Board of Directors, and by Majority vote of the

club voting membership any suitable person or business may be elected to

Honorary Membership in the club. They will pay no dues, shall not vote, and

shall not be entitled to hold any office in the club.

 

 

 

 

 

 

Section 4: Charter Members

Those members listed herein are Charter Members of Yankee Toys and have

been continuously since this club's inception. Their membership is permanent

and cannot be revoked and they shall be entitled to vote and hold office in

the club so long as their membership dues are paid and are otherwise in good

standing.

* * * * * * *

 

* * * * * * *

(charter members to be added)

 

 

 

Note: This section is only for club historical purposes. It shows the

persons that were members when the club was formed.

Section 5: Dues

The yearly dues of each vehicle member and associate member of the club

shall be set by the club, and payable yearly at each members anniversary date or such date as designated by the Board of Directors.

Dues must be paid within 30 days of the due date. Members not paying dues by

the end of 60 days will be dropped from the mailing list. Members not paying

dues by the end of 90 days will be drop from the roster.

Dues for new members are due the day they are voted into the club and are

payable within 30 days of that date.

Individual members are solely responsible to maintain membership in Toyota Land Cruiser Association (Toyota vehicles only) and any Regional Associations if applicable.

Section 6: Sale of Vehicle

Upon sale of a vehicle, the member must remove all club decals and emblems,

TLCA decals and other Association decals and emblems from their vehicle. Any

member leaving this club under unfavorable conditions shall return all

evidence of club membership.

 

 

 

Section 7: Member Non-Participation

A member may be dropped from the rolls of this club due to non-participation

by a unanimous vote of the entire Board of Directors. Reinstatement can be

made by a two-thirds vote of the General Membership or by completing

membership requirements as any other member. Non-participation shall be

defined as not attending at least one (1) club function over a six month

period.

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ARTICLE IV: Meetings

Section 1: Quarterly Meetings

Quarterly Meetings of the club shall be held at such time and place as

selected by the Board of Directors. Changes to the time and place of the

Quarterly Meeting shall not be made unless notice is given to the general

members not less than one month before such action is taken. When possible, the Quarterly Meetings shall be scheduled for the second Saturday in March, June, September and December.

Section 2: Annual Meeting

The ANNUAL Meeting shall be the last Saturday of April of each year. Notice of every ANNUAL Meeting of the club shall be mailed by the Secretary to every member of the club at least two weeks before the date of such meeting. The club

Newsletter or email via the club mailing list may serve as notification.

At the ANNUAL Meeting, the order of Business shall be:

1. Minutes of the previous meeting.

2. Reports of Officers and Board of Directors.

3. Accomplishments of the past year and progress reports.

4. Announcements of results of the Annual election.

5. Vote on proposed bylaws changes.

Section 3: Special Meetings

A special meeting of the club may be called by the Board of Directors or

whenever one-third of the voting members of the club shall make a written

request to the President for the same, specifying the object of the meeting,

provided that not less than five days written notice of such special meeting

shall be given to the members.

Section 4: Conduct of Meetings

All meetings shall be conducted according to parliamentary laws, and open

discussion from the floor on all measures shall be permitted and encouraged.

 

 

Section 5: Board Meetings

The Board of directors shall meet at the direction of the club as necessary

or when three or more Directors shall call for such meeting.

 

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ARTICLE V: Voting and Quorums

Section 1: Definition of Voting Member

Voting members are defined as having met the requirements of Article III

Section 1 and are identified on a membership application as applicant or

spouse of applicant.

Section 2: Who May Vote

Only voting members may cast votes for election of officers, changes to

bylaws, and formal motions made at general meetings.

 

Section 3: Quorum at General Meetings

For the purpose of voting at general meetings all voting members present

shall constitute a quorum.

Section 4: Quorum at BOD Meetings

At a meeting of the Board of Directors, a majority of the total members of

the Board shall constitute a quorum and a majority vote of the Directors

present at any meeting shall prevail.

 

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ARTICLE VI: Management

The management of the club shall be vested in the President, Vice President,

Secretary, Treasurer, TLCA Delegate, Regional Association Delegate(s) Two

Directors and the Membership Chairperson, which shall constitute the Board

of Directors.

 

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ARTICLE VII: Officers and Elections

The President, Vice-President, Secretary, Treasurer, TLCA Delegate, Regional

Association Delegate(s), Membership Chairperson and Directors shall be

elected by vote of the club members at the first Quarterly Meeting for a

period of one year. Terms to be limited to two (2) consecutive years in each

office.

Club officers are elected by voting in person at the first Quarterly Meeting or by mail vote. Mail votes must be received not later than 6pm on day prior last Quarterly Meeting. Conditions and methods for a mail (email) vote will be established by the Board of Directors.

In the event of a vacancy in any office except the President, the Board of

Directors shall appoint a member in good standing to fill the un-expired term

until the next general election.

 

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ARTICLE VIII: Duties of Officers

Section 1: Board of Directors

The Board of Directors shall have the power to manage all affairs of the

club on any and all questions relating in any manner whatsoever to the club,

and to make all contracts necessary for the proper transaction of all

business. They shall have entire jurisdiction over all matters pertaining to

the care, conduct, control, supervision, and management of the club and its

finances and all appropriations shall be made by them, provided, however,

that the regular membership shall have final control and direction over the

affairs of the club and may by motion, veto the decisions and actions of the

Board.

Veto of any BOD action shall be by simple majority vote of all eligible

voting members. A veto action can be initiated at any general meeting by

motion, carried by majority vote of voting members present at such meeting.

A notice of pending veto action shall be made to all members within five

days of a veto motion. The veto vote will be carried out at the next general

meeting and can by same motion be supplemented by a mail vote.

It shall be the duty of the said Board of Directors to prescribe and publish

rules regulating the use and occupancy of the rooms of the club, and the

care and protection of its property.

Any officer or member of the Board of Directors who shall absent him/herself

from three consecutive meetings of such Board, unless he/she shall offer at

the next meeting an excuse for his/her absence which is satisfactory to the

Board of Directors, shall be deemed to have resigned as a member of said

Board, and cease to be a member of the Board of Directors.

 

 

 

 

 

The Board of Directors shall have the following specific powers:

1. To appoint Delegates to the different Associations of which this club

may be a member of for the purpose of conferring with any Association

or club with respect to any matter in which this club may be concerned.

2. To make rules for the conduct of the members of the club and for their

use of the club property.

3. To suspend or expel a member for any conduct in violation of rules or

behavior improper or pre-judicial to the interests of the club.

4. To fix and enforce penalties for the violation of club rules.

5. To prescribe rules for the admission of strangers or guests to the

privileges of the club.

6. To call special meetings of the club to consider special subjects.

7. To prescribe additional duties for any officers, in addition to those

herein set forth.

 

 

 

Section 2: President

The President shall preside at all meetings of the club and Board of

Directors, enforce all laws and regulations of the club. He/she shall

perform such other duties as shall be imposed upon him/her by resolution of

the Board of Directors. The President shall, with the Secretary, sign all

written contracts and written obligations of the club. The President shall

have the power to appoint committees whenever it becomes necessary. The

President shall appoint a Sergeant-at-Arms at the beginning of each meeting

(unless the clubs chooses to and elects a Sergeant-at-Arms board member).

Section 3: Vice-President

In the absence of the President, his/her duties shall be performed by the

Vice-President. In the event of the death or disability of the President,

the Vice-President shall assume the duties of the President for the

remainder of his/her term and the Board of Directors shall appoint a member

of the club to fill the Office of the Vice- President until the next general

election.

Section 4: Secretary

The Secretary shall keep minutes and other official reports of the club. The

Secretary shall keep records, books, documents and papers relating to the

club in such place as shall be designated by the Board of Directors. The

Secretary shall perform such other duties as may be assigned by the Board of

Directors.

 

Section 5: Treasurer

The Treasurer shall keep account of all monies received by him/her and

deposit same in the name of the club in such bank as designated by the Board

of Directors. He/She shall not pay out any money of the club except in such

manner and for such purpose as shall be authorized by motion or resolution

of the Board of Directors. The Treasurer shall not be responsible for money

or funds the club paid out or disbursed upon checks or vouchers therefore

which have been properly signed by the Treasurer, President, or

Vice-President. At each monthly meeting of the membership he/she shall make

a statement of the financial condition of the club, and the membership

shall, by motion, approve said report, and at the ANNUAL Meeting of the

club, he/she shall submit a detailed report of the financial condition of

the club, by accountants or a finance committee designated by the Board of

directors.

Section 6: Delegates

The TLCA Delegate and Regional Association Delegate(s) shall attend the

regular meetings of these Associations and shall report to the membership of

matters discussed or voted on at said meetings. If the Delegate cannot

attend a meeting and is unable to find an alternate he/she shall notify the

President who may appoint a temporary delegate. The Delegates shall have

authority to vote on behalf of the club and in the best interests of the

club at TLCA and Regional Association meetings.

 

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ARTICLE IX: Member Suspension

Any member who shall fail to pay the ANNUAL dues within thirty days after

the same shall become due and payable, or who shall fail to pay any

indebtedness to the club within thirty days after a bill for same has been

rendered, shall be suspended from all privileges of the membership.

Any member who shall conduct themselves in an irresponsible manner that, in

the opinion of the Board of Directors, is not in the best interests of the

club or when such actions brings discredit upon the club, shall be subject

to suspension at the discretion of the Board of Directors.

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ARTICLE X: Amendments

Amendments to these by-laws may be made at the ANNUAL Meeting or at a

meeting called for the purpose by a two-thirds vote of all members present,

provided written notice of the proposed amendments shall be submitted to the

Board of Directors and provided further, that notice of the proposed

amendments shall be given to all members by the Secretary. An announcement

published in the club newsletter shall be considered sufficient notice of

proposed amendments.

 

 

The Board of Directors may delegate the responsibility of receiving bylaws

proposals to a Bylaws Chairperson appointed by the President. The Bylaws

Chairperson shall receive and screen bylaws proposals for proper wording,

spelling, punctuation, etc. but shall make no judgment as to the context or

validity of a proposal. The Bylaws Chairperson shall compile all proposals

and submit same to the voting members no later than two (2) weeks prior to

the Annual Meeting.

Voting on bylaws changes may be done by mail with conditions and methods of

carrying out a mail vote established by the Board of Directors.

 

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ARTICLE XI: Standing Committees and Representatives

* Conservation.

* Bylaws.

* Nominating.

* Safety.

* Trail.

* Search and Rescue.

* Chamber of Commerce and Public Relations.

 

The above committee's Chairperson shall be appointed by the President no later than the second Quarterly Meeting, after installation. The appointed Chairperson shall appoint the rest of his/her committee no later than the first meeting following his/her appointment.